Managing Events with Eventbrite.com

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UltimateDonations: Eventbrite Event Management Software reviewIf you are an organization that hosts events for the general public, you may find the process of ticket sales to be overwhelming. Long lines, people looking to pay with credit cards, and keeping track of limited space can all take a toll on the person responsible. A great solution if you are looking to simplify your ticket sales and attendance management is Eventbrite {affiliate link}. Whether you are hosting a free event, or one that charges a fee, Eventbrite {affiliate link} can accommodate your organization by helping you streamline the process.
One of the great things about this online software is that it is an all-inclusive platform. What I mean is that with Eventbrite {affiliate link} you have the ability to setup an event website, promote it online, sell and/or distribute free tickets, take payments, manage your guests, and track your progress all in one place.

How it works:
1- Customize your event page with your event information, logo and color scheme. Offer multiple ticket options, including reserved seating and questions for your guests to answer (like which dinner option they would like, etc.). You even have the option to embed this form on your own website if you want.

2- Promote the event through your Eventbrite {affiliate link} account by sending emails and invitations and allow guests to use the built-in sharing tools located right on the event page.

3- Allow guests to pay for their tickets online via credit or debit cards using Eventbrite’s {affiliate link} secure payment processor or Paypal, or collect payment via cash and check and manually enter in payments. You even have the option to collect donations right off the site. If the event is free or payment is collected via cash/check there are no fees for using the Eventbrite software, however you will be selling tickets using credit card payments there are fees involved. Keep in mind that organizations with 501c3 standing are eligible for a small reduction. Typically however the cost is 2.5% + $0.99 per ticket, plus a 3% payment processing fee.

4- Once guests begin registering you’ll be able to see who is coming, how much money you’ve made (if applicable), and manage the event with 24/7 access to your dashboard and reports. You’ll even be able to check in guests and scan pre-distributed tickets using the Eventbrite {affiliate link} app for your smartphone.

Ultimate Donations: Eventbrite Dashboard for Event Ticket Sales

Advantages:
Selling tickets through Eventbrite {affiliate link} means there is less paperwork to keep track of. No more keeping lists in notebooks or cumbersome Excel spreadsheets, plus you can access your event dashboard from any computer, smartphone, or tablet no matter where you are. Another nice feature is that you can send messages and updates to your attendees prior to and after the event, should you desire.

Disadvantages:
The fees can be a little costly, especially if you have never had experience with credit cards or your event has a very low admission cost. Fortunately there is a way around this if you are willing to not accept credit card payments. Your other alternative is to only accept credit card payments at the door, in which case you will only be charged the 3% payment processing fee.

All in all, the Eventbrite {affiliate link} software is pretty easy to use and has made running events much smoother in our experience.

 

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